Automated form filling can improve performance for many companies that do numerous activities requiring much paperwork:
By using mobile forms, teams can collect accurate data fast, ensuring its accuracy, and share it with everyone engaged in the task. Using digital documents speeds up project completion and enhances the overall performance.
Mobile forms can possess diverse functionality depending on the software you’re using. But while regular PDF editors typically offer only basic features, professional form filling apps like Fluix are designed to solve particular problems of industries like construction, energy, remodelling, etc. Their form field functionality goes beyond text editing and can be equipped with logic and instant calculations.
Let’s see how to fill in a PDF form in the document management app, and what basic fields are available for automated data capture.
Enter text to fill in any kind of field, from the address to inspector name. Use extended text fields to collect feedback or comments.
Option selection makes it faster to fill in the form. Add as many values as you need to avoid manual typing and speed up the submission.
Add text notes, draw, add shapes, highlight with colors, underline, or create pop-up notes. Add signatures and images as annotations in forms without predefined signature or image fields.
Upload an image from your photo gallery or use a camera straight in the form. Add geotags and time stamps to reflect the jobsite more accurately.
For more info on how images can be used in mobile forms, see Jobsite Photo Documentation for Efficient Project Management.
Choose a date in one click, and it will be added in the format you need: dd/mm/yyyy, mm/dd/yyyy, etc.
Sign off with a digital signature that you can pre-save on your device. You can also capture customer handwritten signatures right on your iPad or iPhone screen using a finger or a stylus. In forms without a predefined signature field, you can create one and make it required.
Use autodetection of address to define the location and complete the address fields automatically. Simply check it on the map and insert the address into the form.
Use stamps to add information to the document as it moves through the workflow. Stamps serve to validate the entered information and also visualize the distribution of forms between teams and sites.
Scan barcode or QR code in one click and upload the captured data without manual entry.
The above list isn’t final. Explore the app you’re using to include features you need. The true advantage of mobile forms is their utility and adaptability for any number of purposes, including inspections, employee onboarding, contract negotiation, training, among other use cases.
Digital documents are the data collection method demanded by the needs of modern industries. It helps substitute thousands of pages with a single mobile device that can be managed by anyone from anywhere.
Automated form filling provides features to create and distribute checklists, capture offline data, sign documents remotely, reducing errors, rework and budget overrun. By using mobile form apps like Fluix you will improve your productivity and performance, avoid project delays, and ensure safety on the jobsite.