Today’s contractors are a motley crew. For starters, their knowledge of safety can vary widely. They also work across diverse sites and must comply with constantly evolving regulations. Often, they don’t even speak the same language on site.
Keeping these teams safe is a serious concern for project managers. And for good reason. According to the American Federation of Labor, 16% of workplace fatalities involve contractors. The following health and safety management software are designed to create a safer environment and address this statistic.
Contents:
Our Top 10 Contractor Safety Management Software
1. Fluix – Best for Safety in High-Risk Sectors
Fluix turns complex contractor management into fluid digital workflows. When third-party teams work across sites or speak different languages, its mobile-first design keeps everyone compliant.
Need to log a report while fixing a faulty cell tower? Teams can complete safety checks offline; everything syncs automatically. The platform also automates certification tracking, sends alerts for expired credentials, and routes safety documents to the right people.
With quick-click reporting and instant safety protocol access, contractors can meet your project’s high standards and become more productive in less time.
Features
- Digital forms and automated workflows
- Offline data capture
- Task management and assignments
- Access for external users with a link
- Out-of-the-box integrations with Procore, Salesforce, HubSpot, etc.
Pricing
Starts with $20 per user/mo depending on the plan
Field Readiness
Contractors complete tasks quickly with dynamic forms, photo/GPS tracking, digital signatures, and instant alerts
Improve Your Safety Operations with One of the Most Highly-Rated
Tools for Contractors
2. SafetyCulture – Best for “Heads Up” Feature
SafetyCulture streamlines risk management through its inspection tools designed for the mobile. Ever felt the pain of coordinating multiple contractors across construction sites? The “Heads Up” feature instantly pushes critical safety updates to all your contractors.
SafetyCulture also simplifies certification checks and automates tracking inductions. This contractor safety software offers project managers an intuitive hub to manage contractor credentials, site inspections, and safety updates.
Features
- Site inspection tools with media attachments
- “Heads Up” feature distributes critical safety information
- Contractor qualification verification system
- Digital toolbox meeting templates and daily report tools
Pricing
Three basic plans with custom enterprise pricing (consultation required)
Field Readiness
SafetyCulture gives you mobile functionality, but newbies may need time to adapt to its comprehensive feature set.
Looking for SafetyCulture competitors? We’ve got them covered in a separate research article.
3. Procore – Best for Integrated Management
Procore is an all-in-one risk management platform. For busy site superintendents, it’s a super-assistant, guiding your projects from preconstruction to closeout.
Built for the construction industry, Procore replaces messy paperwork and spreadsheets with one central hub. Project managers can rely on Procore to quickly identify issues and their impact on schedules and budgets. Thanks to automated safety compliance tracking, it gives you more visibility and fewer surprises.
Features
- Create custom checklists tailored to your projects
- Digitize contractor-submitted paper documents
- Raise issues, assign actions, and notify teams of new policies
- Provide safety inductions for new team members
Pricing
Customized based on your needs and annual construction volume.
Field Readiness
The mobile app is responsive in the field, while a clear interface speeds up task completion.
4. Evotix – Best for Permit-to-Work (PTW) Management
Evotix takes the stress out of site safety by automating the essentials – from pre-qualification to training. With Evotix, contractors can complete pre-work docs and flag hazards from any device. No more delays at the gate. Just smooth, secure site access. And impeccable recordkeeping for your safety audits.
Whether you’re managing one site or twenty, standard processes like LOTO stay consistent. You can also track contractor performance. Catch incidents early. And verify qualifications on the go.
Features
- Integrated permit-to-work (PTW) system
- Centralized contractor qualification tracking
- Digital permit-to-work system
- Integrated LOTO process management
- Bilingual support for diverse teams
Pricing
Custom pricing based on organizational needs.
Field Readiness
Mobile tools adapt well to field conditions. Portal design balances ease-of-use with security requirements.
5. KPA – Best for Compliance and Safety
KPA is on our top ten list because it automates the entire contractor lifecycle. It simplifies hiring and helps contractors comply with your safety standards.
KPA offers tailored training modules, compliance alerts, and Gate Checks to verify qualifications for supervisors and external contractors. With KPA, you can upload contractor training schedules at 5 AM and track expiring certifications in a lorry. From automated onboarding to quick gate checks, it handles the administrative grunt work.
Features
- Automated contractor onboarding lifecycle
- Real-time compliance dashboard
- Contractor safety and compliance scoring
- Customizable forms, e-signatures, and contractor document
- Tailored training modules and gate-check functionality
Pricing
Contact for pricing information.
Field Readiness
Strong offline capabilities and web interface works well on tablets but may be challenging on smaller screens.
6. VelocityEHS – Best for Contractor-Driven Compliance
Velocity’s EHS software for contractors empowers third-party teams to manage their documentation, certifications, and compliance data through a self-service portal.
Part of the VelocityEHS Accelerate® platform, this health and safety management software optimizes contractor qualification, visitor management, and onboarding. Best time-saving feature? It simplifies compliance by letting independent workers input their details in advance, cutting down on admin for your teams.
Features
- Contractor self-serve portal
- Electronic permit-to-work
- Qualification and visitor management
- Dashboards and reporting
- Induction and orientation modules
Pricing
Contact VelocityEHS for pricing information
Field Readiness
The self-service portal works remotely; however, the portal design prioritizes desktop use over mobile functionality.
7. RakenApp – Best for Construction Project Managers
Need to keep site managers, crews, and stakeholders aligned on safety? RakenApp streamlines safety tracking across construction sites through mobile-first documentation. Contractors can log observations, complete checklists, and report incidents instantly. They can even capture weather conditions automatically to provide context for safety records.
By uniting daily logs, time tracking, and production data in one control tower, RakenApp is worth a look if you’re a construction manager.
Features
- Custom and pre-built safety assessment checklists
- Photo/video documentation with task assignments
- 100+ toolbox talks with digital attendance tracking
- OSHA-ready documentation with witness statements
Pricing
Contact Raken for pricing information
Field Readiness
Mobile tools adapt well to field conditions. Portal design balances ease-of-use with security requirements.
8. Cority – Best for Enterprise-Grade Safety Management
Cority’s solution enables you to manage the entire contractor lifecycle in a unified platform. No more juggling systems or chasing expired certifications.
With Cority, field crews submit assessments and report hazards instantly from their devices while you maintain complete visibility across every site. Need a safety check at midnight? Just tap your phone. The analytics dashboard spots patterns early so you can prevent incidents instead of reacting to them.
Features
- Centralized contractor lifecycle management
- Automated pre-qualification workflows
- Mobile-optimized forms and checklists that work offline
- Real-time safety analytics dashboard
- Integrated permit-to-work system with digital approvals
Pricing
Enterprise pricing model (consultation required)
Field Readiness
Streamlines processes such as contracts, training, or incident reporting across any field device.
9. Sphera – Best for Third-Party Risk Management
One missing certification or overlooked permit can bring ops to a standstill. Sphera counters this by offering a risk management command center.
This third-party risk management software connects all the critical dots – from initial contractor vetting through daily safety monitoring. So, no data slips through the cracks. When regulators knock (and they will), Sphera puts approval, certification, and safety performance metrics at your fingertips.
Features
- Multi-tier contractor approval workflows
- Digital permit management system
- Auto-tracking for certifications
- Advanced performance analytics
Pricing
Enterprise-level custom pricing (consultation required).
Field Readiness
Enterprise-focused design, compliance prioritized over field usability. Best suited for management oversight.
10. HCSS – Best for Talk Templates
Running safety meetings shouldn’t slow you down. HCSS puts 1,000+ toolbox talks at your fingertips. Foremen can log attendance, grab signatures, and snap photos right from their devices.
Need to check who made it to last week’s fall protection talk? Done. Past meetings stay organized and searchable. Just tap and find what you need. HCSS ensures that safety reporting is front and center on every site.
Stand out feature? Contract teams can anonymously report safety issues without fear.
Features
- Digital toolbox talks library
- Anonymous safety observation system
- Real-time incident reporting
- Custom form builder
- Certification expiration alerts
Pricing
Contact HCSS for pricing information
Field Readiness
Built for construction. The interface remains responsive to PPE and performs in low-connectivity environments.
How to Choose the Right Contractor Safety Software: The Project Manager’s Checklist
When contractors aren’t familiar with your workflows, it can feel like you’re always playing catch-up – tracking certifications, maintaining compliance with OSHA, enforcing safety, and staying on schedule.
The right contractor safety tool makes all this manageable and keeps you in control. Here’s what to look for:
Must-Have Features:
- Works Where Your Contractors Do: Practical self-service portal that works in rugged conditions, poor connectivity, and while wearing PPE
- Real-Time Visibility: Track certifications, compliance, and safety issues instantly
- Quick Documentation: Capture evidence and reports in seconds, not hours
- Simple Integration: Plays nice with your existing systems without system overhauls
- Automated Compliance: Maintains audit trails without constant oversight
- Scalable Workflows in the Field: Grows with your contractor base through quick training on safety measures
- Emergency Features: Instant alerts and communication when seconds count
You Deserve Less Chaos
You’re already juggling enough between verifying qualifications, tracking permits, and managing multiple job sites. At the end of your (long) day, Fluix relieves that burden through lightning-fast inductions and easy-to-use self-service portals for all your outsourced teams.
By simplifying complex workflows and keeping safety compliance front and center, Fluix ensures your projects stay on track without compromising safety.
