Fluix Success Story

Norwegian Municipalities Choose Paperless Process Management to Reduce Waste

Atea is the market leader in IT infrastructure for businesses and public sector organizations in Nordic and Baltic regions of Europe. It offers a full range of hardware and software solutions from the world’s top technology companies.

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Overview

Through the partnership with Fluix, Atea helps its customers to switch from physical paper distribution to digital documents and paperless workflows. Members of municipalities in Norway can now securely read and annotate all the latest materials on their iPads, even offline.

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“The savings were not the only value for us, we reduced errors, increased efficiency and can audit if documents were accessed and read prior to important meetings.”
Challenge

Getting free of everything about paper

Municipalities printed paper documents for leasing industrial scale equipment, resulting in problems of using a manual system:

1
High costs for limited local government budgets
2
Countless hours spent on printing, shipping, sorting and distributing multiple hundred-paged binders
3
Inability to retract or update time-sensitive documents in real time

Business process transformation was necessary. Björn Andersen at Nome municipality, suggested to decrease reliance on cumbersome paper processes in favor of using digital document management software for local government meetings. Consequently, Atea brought in Fluix paperless document management software to solve the problem.

Solution

Simplifying work with documentations

Each municipality was allocated a dedicated Fluix account with a powerful administration portal to manage end users, connect document repositories, and deliver meeting materials. In addition, having a document control software like Fluix enabled designated document access for individual council members.

  1. Confidential information is encrypted when stored and transferred
  2. The documents are always up-to-date, synced automatically
  3. Document updates are easy to track as new items are highlighted
  4. Copies of materials are stored on the iPad for further reading offline
  5. Annotations and notes are also saved before, during or after meetings
Results

Distributing documents in a digital way

The overall impact of a new paperless process management for Atea was significant. Thousands of council members in over a hundred municipalities rely on Fluix to automatically distribute digital documents for system maintenance, content management, or operations reporting.

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