Twenty-foot Atlantic waves break against the oil rig. An offshore technician checks a personal protective equipment (PPE) alert on their mobile app. A self-contained breathing apparatus certification has expired. Within seconds, wearing foul-weather gear, they schedule replacements without missing a beat.
When 34% of occupational workplace accidents are tied to personal protective PPE issues, field teams need software that can withstand the harshest conditions. That’s why we’ve gathered the ten most effective PPE solutions for 2025 built for the challenges of chemical plants and remote construction sites.
Contents:
The 10 Best PPE Software for Busy EHS Managers for 2025
Whether you’re coordinating fall protection for tower climbers or tracking respirator certifications at a manufacturing plant, the right health and safety management software ensures nothing falls through the cracks during busy workdays.
1. Fluix – Best for Field-Ready Functionality
Fluix is an all-in-one solution designed for field teams. It provides site visibility with automated notifications, photo documentation, and GPS tracking. With real-time updates, this mobile-friendly platform instantly adapts to each site’s PPE needs.
Fluix offers centralized equipment records, digital signatures, and one-click reporting for field teams in high-risk facilities. Offline functionality ensures no safety data is lost. Even in remote locations. Starting at $20 per user per month, customers highlight time savings, an improved safety culture, and responsive 24/7 support.
Beyond basic PPE tracking software, Fluix offers training documentation, incident reporting, and maintenance schedules to maximize your ROI.
Features
- No code Form Builder and library of ready-to-use PPE templates and checklists
- Multi-device access to ensure accessibility for all team members
- Complete PPE checklists offline and automatically sync data when online
- Route completed checklists, trigger urgent notifications, and manage approvals without intervention
- Easily attach photos and digital signatures with a few clicks
- Integrate with procurement and analytics tools like PowerBI and Procore
Pricing
Fluix starts at $20 monthly per user. Flexible contracts and transparent add-ons make packages customizable.
Field Readiness
Optimized for field teams with offline functionality, mobile access, photo attachments, and digital signatures for seamless PPE management in any condition.
Improve Your Safety Operations with One of the Most Highly-Rated Tools for Field Teams
2. Sortly – Best for PPE Equipment Tracking
Tired of hunting down expired PPE or scrambling to meet audit requirements? Sortly helps you take control of PPE inventory across your sites with a field-ready tracking system that works as hard as your teams do.
Stay ahead of safety needs with smart alerts that notify you before stock runs low or certifications expire. When inspectors arrive, pull up detailed equipment histories and compliance records in seconds. The mobile-first design means your teams can check and update inventory right from their phones.
Features
- Add item photos for easy identification and track details
- Manage PPE inventory across various sites
- Scan items in and out
- Set minimum levels and receive low-supply notifications
- Monitor user updates to see who made changes
Pricing
Starts at $29/month for small teams.
Field Readiness
Mobile-first design with barcode scanning for quick and efficient PPE inventory tracking across multiple locations.
3. Aptien – Best for Proactive Management
Aptien simplifies personal protective equipment management by centralizing records, inspections, and maintenance in a cloud-based platform. Centralized records provide quick access to equipment assignments, letting teams identify PPE users in just a few clicks.
Proactive functionality sets Aptien apart, with automated reminders for scheduling tasks like fall protection safety. Over time, these alerts keep safety protocols on track and positively improve safety cultures.
Features
- Manage all PPE types in one system
- Centralized equipment history and activity logs
- Customizable categories and fields for unique needs
- Automatic reminders for inspections, maintenance, and important dates
- Track usage and assignments per employee
Pricing
Starts at $90/month for 3 users
Field Readiness
Cloud-based centralization of PPE records but lacks offline functionality, limiting use in low-connectivity areas.
4. Papertrail – Best for LOLER and PUWER Compliance
Papertrail makes our top ten because it handles complex compliance requirements like LOLER and PUWER. The system automatically flags when inspections are due and maintains a complete audit trail of every piece of equipment, from purchase to retirement.
Papertrail’s PPE inspection software simplifies managing safety gear and safety compliance tracking. Wondering if a harness meets current regulations? Scan the barcode for its history, certifications, and maintenance records. This level of detail at your fingertips leaves no chance for teams handling safety-critical equipment like fall protection or respiratory gear.
Features
- Compatible with brands or components using barcodes, RFID, or serial numbers
- Automatic reminders for inspections, maintenance, and certifications
- Direct database imports from PPE manufacturers
- Mobile-friendly interface for access anywhere
- Customizable workflows and integration with existing systems
- Comprehensive history and status tracking
Pricing
Contact Papertrail for customized plans
Field Readiness
Cloud-based centralization of PPE records but lacks offline functionality, limiting use in low-connectivity areas.
5. Tech EHS – Best for Global PPE Programs
Tech EHS understands that different regions have different PPE requirements. Their system lets you set up location-specific protocols while maintaining consistent global standards. When your Dubai office needs heat protection standards different from those of your Oslo branch, Tech EHS handles those variations seamlessly.
This PPE control software gives you a bird’s-eye view of your global PPE program. Want to compare PPE compliance rates between facilities? Need to forecast equipment needs across regions? It’s all there in clean, actionable dashboards.
Features
- Comprehensive inventory tracking for PPE items with real-time stock levels
- Automated handling of PPE issue requests
- Detailed monitoring of issued PPE, including usage history
- Automated stock reports exportable to Excel
- Configurable dashboards, workflows, and custom reports
Pricing
Custom pricing based on organizational needs.
Field Readiness
Real-time stock monitoring and automated PPE issue handling with offline functionality.
6. ConvergePoint Best for OSHA Compliance
If your organization runs on SharePoint, ConvergePoint is an excellent solution. It integrates smoothly with existing Microsoft environments, so you can say goodbye to jumping between systems or maintaining duplicate records.
ConvergePoint’s PPE assessment software links incident reports directly to PPE compliance records. Had an accident involving safety eyewear? The system automatically pulls the relevant PPE assignments, inspection history, and training records to help you spot patterns and maintain work conditions without hazards.
Features
- Centralized PPE hazard assessments integrated into safety workflows
- Incident reporting linked to PPE compliance tracking
- Role-based access permissions for secure team management
- Detailed version history for real-time tracking of safety and policy changes
- Customizable safety templates built on industry best practices
Pricing
Custom plans based on organization size and needs
Field Readiness
SharePoint integration for centralized PPE tracking, but limited mobile and offline accessibility.
7. iProtectU – Best for Toolbox Talks
iProtectU offers a complete PPE management software solution. Site managers can easily track, inspect, assign, and audit personal protective equipment.
What sets this iProtectU apart is how it handles team communication to improve workplace safety. Need to schedule toolbox talks about new fall protection gear? Want to track who’s completed their respirator fit testing? Like Fluix, this app creates a single source of truth, creating clear communication channels that prevent safety gaps from forming.
Features
- Real-time tracking and resolution of PPE issues
- Automated notifications for maintenance and expiry dates
- Centralized inventory and supplier control
- Mobile access to PPE data from any device
- PPE training and toolbox talks integration
Pricing
Custom plans based on organizational needs.
Field Readiness
Real-time tracking and mobile access for PPE data.
8. CoreEHS Best for PPE Tracking
CoreEHS works like a safety-savvy colleague, always ahead of the game. It tracks respirator certifications and flags hard hat wear patterns. When supplies run low, it alerts you so issues don’t escalate.
Going beyond PPE tracking software, CoreEHS turns data into actionable insights. Running multiple sites? The system makes it easier to inspect safety on the job site, monitor equipment usage across locations and predict replacements based on actual wear (not just schedules).
Features
- Maintain a detailed record of PPE items received from vendors and monitor current stock levels
- Facilitate the acceptance or rejection of PPE issue requests
- Keep comprehensive records of PPE issued to employees
- Generate and export stock reports to Excel
Pricing
Custom plans based on organizational needs.
Field Readiness
Alerts and monitoring for PPE usage but lacks comprehensive mobile and offline support.
9. SafetyCulture – Best for Safety Analytics
SafetyCulture’s PPE inspection software standardizes processes across teams and locations. This consistency is key to identifying your most common safety hazards before they become problems.
The platform is notable for its analytics engine. Which types of PPE fail most often? Which teams need additional training? Where are your safety dollars best spent? SafetyCulture helps you understand and act on your data.
Features
- Digital checklists for uniform PPE inspections and assessments
- Company-wide training programs with progress tracking
- Real-time analytics to monitor PPE usage and identify safety trends
- Compliance tracking for industry-specific PPE regulations like OSHA 1910.132
- QR-code integration for easy access to equipment profiles and updates
Pricing
Contact SafetyCulture for custom plans.
Field Readiness
Mobile-first platform with offline PPE inspections and reporting for consistent safety practices in the field.
Related: Want safety tools built for your industry? Discover these SafetyCulture (iAuditor) alternatives.
10. Exteryo Safety Best for NFC
Exteryo Safety offers a digital, NFC-enabled app that integrates inspections, tracking, and compliance across the entire PPE lifecycle. The app lets you scan equipment with your phone to access its complete history, certifications, and maintenance records.
This tool offers a “black box” system for tracking PPE. Just like aircraft black boxes record flight data, Exteryo creates an unalterable record of every interaction with your safety equipment.
Features
- NFC-enabled tracking for real-time connection with PPE devices
- Automated alerts for maintenance, expiration, and inspections
- Multi-brand PPE database for seamless integration
- Cloud-based storage for historical tracking with a “black box” system
- Modular design supporting supply chain collaboration
Pricing
Custom plans available.
Field Readiness
NFC-enabled real-time PPE management tracking offers mobile access but primarily relies on online connectivity.
How to Choose PPE Software for Your Business
The best PPE software to create work conditions without hazards isn’t necessarily packed with features and analytics. This PPE checklist will allow your teams to inspect safety on the job site as reliably and simply as their protective gear.
1. Field-Ready Functionality
- Works on existing devices
- Easy PPE scanning from any device
- Quick status checks in poor lighting or weather
- Offline capabilities and minimal clicks for tasks
- Attach photos of wear and damage
2. Integration & Compliance
- Easily connect with existing safety systems
- Automatic OSHA record maintenance
- Clear audit trails of PPE lifecycles
- Role-based access controls
- Automated expiration tracking
3. User Experience
- Simple onboarding for field crews
- Multi-language support, if needed
- Minimal training requirements
- Quick QR code or barcode scanning
Why Fluix for PPE Management?
Built for high-risk industries, Fluix lets your teams:
- Track PPE status and compliance from any device
- Document inspections with photos, even offline
- Set up automated alerts for expirations/replacements
- Maintain audit-ready records effortlessly
- Scale PPE programs as teams grow
Unlike office-centric software retrofitted for field use, Fluix was designed in the field, for the field. It handles documentation so your teams can prioritize critical inspections and make timely, data-driven decisions.
