5 Best MaintainX Alternatives in 2025

MaintainX is a widely used CMMS and EAM platform for managing maintenance tasks and assets. But in 2025, rising HSE standards, tighter regulatory scrutiny, and the surge of unstructured data are exposing the limits of tools originally built for a paper-based era.

Getting that sprawl of field data under control is the leading reason organizations are looking into software options. If you’re evaluating alternatives to MaintainX due to these realities, start here.

Why Look for MaintainX Alternatives?

MaintainX is a widely adopted CMMS and EAM platform, utilized by over 10,000 organizations to manage maintenance tasks and assets. However, as operational demands evolve in 2025, certain limitations have become apparent.

• Limited Customization: Fields and workflows can be hard to tailor to specific team needs
• Feature Gating: Key tools like advanced reporting are locked behind higher-tier plans
• Integration Friction: Connecting with other systems isn’t always seamless, risking data silos

The chart below compares Upkeep and Makula as alternatives to MaintainX.

In practice, companies integrate platform solutions like MaintainX with point solutions like Fluix, Operations1 and Ease.io. Here’s how they compare:

How Did We Pick Our List?

We chose alternatives to MaintainX across two software categories:

• Platform solutions like UpKeep and Makula offer broad CMMS capabilities to manage assets, schedules, and maintenance workflows across teams
• Point solutions like Fluix, Operations1, and Ease.io focus on compliance, SOPs, and field documentation, filling critical gaps in execution and audit readiness

Each was chosen for how well it solves operational challenges in HSE-focused, asset-intensive environments.

What Are 2025’s Top 5 MaintainX Alternatives?

Let’s begin with the point solution to tackle the explosion of unstructured field and back office data.

1. Fluix: Field Process & Compliance Layer for MaintainX

Frontline teams generate tons of field data (inspection notes, logs, sign-offs, photos). The problem is that it often gets stuck in inboxes, hard drives, or in transit when technicians are working in offline zones.

Fluix fixes that. It captures, routes, and audits field data in real-time, turning unstructured inputs into structured, traceable records. Its automation engine ensures data flows reliably between field crews, back-office systems, and CMMS tools.

One of its most reliable features is offline functionality. Technicians can complete checklists, submit approvals, and attach photos in the field, even in dead zones, because data autosyncs once they’re back online.

Key Features

• Offline-ready mobile forms for field data capture
• Automated workflows with conditional logic and recurrence
• Digital compliance tools with e-signatures and audit trails
• Built-in task tracking and incident escalation
• Real-time dashboards and centralized reporting
• Task scheduling and progress status
• Seamless integration with Power BI, CRM, ERP, cloud tools, and CMMS platforms via middleware such as Zapier or Make.com

Pricing

• Basic: $20/user/month: Offline forms and basic automation
• Core: $40/user/month: Adds scheduling, approvals, and reporting
• Pro: $75/user/month: Advanced logic, integrations, and unlimited reporting
• Custom: Quote-based for enterprise-wide deployments

Where it Belongs in Your Tool Stack

Fluix is a point solution that captures the how of asset maintenance: documenting each step through full lifecycle management, automated safety checklists, and digital sign-offs that provide a clear, auditable trail.

2. Upkeep Mobile-First Alternative for MaintainX

UpKeep is a full-stack CMMS built to manage maintenance operations. It’s especially effective for facilities, manufacturing, and industrial environments where tracking uptime, inventory levels, and preventive maintenance is critical.

For organizations focused on day-to-day maintenance execution rather than MaintainX’s holistic asset lifecycle oversight, UpKeep offers a simpler alternative. It’s ideal for facilities and industrial teams looking for a mobile-first CMMS that’s easy to deploy and scale.

Key Features

• Mobile-first UI with offline sync capabilities
• Work order management in real-time
• Centralized asset profiles with full maintenance histories
• Preventive maintenance schedules that trigger recurring tasks
• Inventory tracking tied to specific assets and work orders
• Integration with ERP, Slack, QuickBooks, and Zapier
• Customized dashboards

Pricing

UpKeep offers several pricing tiers to accommodate different business sizes:

• Lite: Free for small teams with basic work order management
• Starter: $45/user/month: Includes PM scheduling and asset tracking
• Professional: $75/user/month: Adds request portals, advanced reporting, and integrations
• Business Plus: Custom pricing: For enterprises needing SSO, APIs, and advanced analytics

Where it Sits as a MaintainX Alternative

UpKeep rivals MaintainX in core CMMS areas like work orders, preventive maintenance, and mobile usability. Its intuitive interface and strong asset management make it ideal for maintenance teams focused on efficiency. However, it falls short on full-scale EAM, lacking features like capital planning, asset depreciation, and advanced multi-site analytics.

3. Operations1: SOP & Audit Layer for MaintainX

In production environments where precision, safety, and repeatability are non-negotiable, Operations1 is designed to standardize operational workflows, meaning every checklist, inspection, or procedural step is digitized, monitored, and logged in real-time. This way, what happens on the floor matches what’s been approved by engineering, quality, or regulatory.

Operations1 supports offline task performance, multilingual interfaces, and intuitive mobile access, ensuring operators can follow validated procedures without bottlenecks.

Key Features

• Digital SOP management
• Real-time quality documentation
• Version control & audit trail
• Offline execution
• Multilingual support
• Issue escalation & feedback loops
• ERP/MES integration

Pricing

• Basic Plan: $190/year per user (min 10 users). Includes digital work instructions, checklists, offline access, and data export
• Professional Plan: Includes order/task management, SSO, API, and multilingual support
• Enterprise Plan: Includes analytics, sandbox, and large-scale deployment support

Where it Sits as a MaintainX Alternative

For companies that already rely on a CMMS like MaintainX, Operations1 closes the loop on execution consistency by connecting to ERP and MES systems to provide downstream traceability.

Integrations with digital inspection and operations management platforms are possible through custom development or middleware platforms such as Zapier or Make.com.

4. Ease.io: QA Layer for MaintainX

Ease.io is an audit and inspection management platform tailored for manufacturers. It empowers frontline teams to complete audits digitally, document issues in real-time, and resolve non-conformances before they escalate.

From Layered Process Audits (LPAs) and 5S checks to safety inspections and Gemba walks, Ease.io is built to standardize and scale audit practices across facilities. The result? Manufacturers using Ease.io have reported up to 85% less admin time, 40% higher audit completion rates, and measurable improvements in OEE and quality cost reduction.

Key Features

• Digital audits for LPAs, safety, 5S, and more
• Mobile app with offline capabilities
• Customizable checklists and issue tagging
• Corrective action workflows and reminders
• Real-time dashboards with audit metrics
• Multi-site rollout and role-based permissions
• Secure cloud storage and compliance-ready data handling

Pricing

Site-based pricing model starts at $719/month per site, billed annually. Each license supports unlimited users and includes access to the mobile app, audit tracking, corrective actions, and reporting tools.

Where it Sits as a MaintainX Alternative

While MaintainX tracks maintenance tasks, Ease.io ensures that quality and safety protocols are followed, documented, and optimized across the entire operation. It’s valuable in environments where audit frequency is high.

5. Makula: MaintainX Alternative Built for Simplicity

Makula delivers a streamlined CMMS without the complexity of full-scale EAM platforms like MaintainX. It covers core functions well but may need integrations for deeper asset management.

What sets Makula apart is its modular, machine-centric approach designed specifically for industrial service and aftersales teams. Unlike traditional CMMS platforms. The product suite includes CMMS, Field Service Management, AI-powered documentation tools and 3D model streaming.

Key Features

• Unified digital workspace for CMMS, service, and documentation
• Modular platform with separate tools for maintenance and field service
• Real-time data access across machines, teams, and locations
• Mobile-optimized workflows for field execution
• AI-powered search, multilingual document summaries
• Interactive 3D model streaming for complex equipment
• Scalable architecture with flexible customization options
• Integrates with ERP and EAM systems

Pricing

• Asset Hub: (on demand) – Centralize machine data, documentation, and history in one place.
• Field Service: €55/user/month – Manage service visits, technician hours, and customer requests offline and via scheduling capabilities.
• CMMS: €55/user/month –Plan and track maintenance across equipment, teams, and locations with customization options.
• Industrial AI: €39/user/month – Offers AI-powered document search, multilingual support, and voice-enabled summaries.
• 3D Stream: €49/user/month – Stream and share interactive 3D CAD models.
• Customer Portal(on demand) – Secure, branded access to shared assets, work requests, and AI-enabled support tools.

Where it Sits as a MaintainX Alternative

Makula is a modular alternative to MaintainX for enterprise teams that need CMMS capabilities without the overhead of full EAM systems. Makula integrates with external EAM or ERP systems for deeper asset analytics or capital planning.

Choosing the Right MaintainX Alternative

When evaluating alternatives, consider whether you need a complete CMMS replacement or a tool to complement your existing setup.

Platform solutions that can replace MaintainX:

Point solutions that complement MaintainX alternatives:

There’s a purpose-built tool for your operational needs, whether replacing MaintainX or augmenting it with field-ready capabilities.