When the project closeout is closer than your own shadow, the inner voice reminds to prepare a document describing any work that has not been completed, or not been completed correctly. That detailed construction check-up is known for everyone on the field, and it’s called a punch list.
The perfection is nothing, so let’s take a magnifying glass and look at the parts of a punch list from all angles.
In simpler terms, a punch list, also known as a punch out list, snag list, or deficiency list, is a checklist of things that don’t meet specifications and must be fixed before the project closeout. From a business perspective, a punch list is an essential document that marks the final inspection phase of a construction project review before moving on to the payment stage.
Punch lists are used in projects of any size. There is no golden standard for the punch list items. Depending on its type — project management punch list, engineering punch list, construction punch list, and others — any item can be included, from incomplete installation to incidental damage to existing material or structures. However, there are some common things:
In some way, punch lists prevent you from having to redo items over and over again. Let’s look at how this process flows.
Although many parties may be involved in overseeing and examining the punch list, they are mostly used by Project Managers, General contractors, Engineers, Architects and Designers. In certain cases a Punch List Manager is assigned as the one responsible for monitoring a punch list items throughout its entire lifecycle.
Let’s revise the steps needed to be taken in a common punch list process:
Now that we’ve got the process figured out, a proper punch lists app should be chosen to make things happen.
The role of software is crucial. Instead of waiting to receive paper lists, the entire team can keep track of completed tasks as they happen. Overall, this helps ensure faster and more efficient punch list project management. Here are the main benefits the field management software like Fluix provides:
An efficient process means not only the automated flow, but also well-designed punch list templates. From our practice, it’s crucial to make a punch list checklist clear and functional for both those who fill it out initially and those who will have to fix problems later. It is worth noting about photo fields. What is the ideal flow? That’s when your team members can take high quality photos right while working in a punch list on an iPad or iPhone, and the photos are automatically added in specially allotted fields in a form, making it structured and convenient for all participants of a flow.
A minor thing saves hours when it goes to a hundreds of photos per checklist.