Reporting Project Progress
When it comes to reporting project information, it’s important that the information is conveyed consistently and in a way that’s meaningful to the intended recipients. If you’ve ever played a game of telephone, it’s not difficult for information to be changed by the time it finally reaches the persons requesting a report. Having a project status checklist helps the person providing the information to generate a complete report that is consistent each time.
A template offers a checklist that can be accessed as many times as necessary throughout the project to keep affected parties informed and apprised of details and project issues. Here is a non-comprehensive list of checklist items that would be noted on a project progress status report template:
- Schedule Performance – Is the project on time? Is it ahead of or behind schedule?
- Cost Performance – Is the project over or under budget?
- Scope Performance – Has work been added to the original scope?
- Project Forecasting – What is the current performance on the job and will it be maintained until project completion? Does the performance need to improve to maintain schedule, cost or scope?
- Quality Management – Are materials meeting specifications? Are inspectors making note of failures and confirming retests?
- Issues Log – What are the new and ongoing issues with the project?
- Requests for Information Log – What clarification is needed by the contractor about plan details?
- Submittal Log – Which items have been submitted by the contractor for review or testing? Were these items approved, approved with conditions or rejected?
- Change Orders – What changes from the original plan are necessary to complete the project? What are the statuses of the change requests? Have they been approved?
- Daily Work Report – How many workers were on site? Which equipment was used? What items were installed? What were the site conditions?
- Crew Manhours – How many hours did each crew member charge?
Different entities rely on regular reports providing different information.