Although you may be required to maintain hard copies, they can be difficult to manage and maintain without an electronic system, especially for projects that last for several years. Moreover, documents can be damaged or lost over the duration. A construction submittal software system can be formalized, standardized and even automated, ensuring that the construction submittal process engages all necessary parties at the right time.
Construction projects, in particular, involve people that are not collocated. You may or may not be at a particular jobsite the entire time. Meanwhile your superintendent and field crews are on a particular job, while other team members are located at a corporate or branch office. When you factor in client’s representative staff, design members, suppliers, subcontractors and other stakeholders, the potential value of a technology-based system becomes even clearer.
Imagine a streamlined construction submittal process system that notifies each person of pending items. Ideally, such a system would be responsible for creating each submittal template as well as form generation and distribution. Forms could be automatically generated at the top of a project or a submittal log could be created based on form completion. Emails and text alerts could be prompted by issues that have been open or unaddressed for a particular length of time. Users would fill forms and sign them electronically for real-time processing. The system could be accessed by any mobile device as well as desktop computers, irrespective of the operating system, user experience or location.
Fluix is a workflow automation tool that makes handling processes such as site induction easier. You can keep all your documentation organized and easily accessible. Plus, Fluix is very easy for people to use in the field, including during hands-on training. Check out the solution today and get started.