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Business Process Standardization

Every business owner wants to make a profit, and one of the ways to do so is to improve efficiency and streamline workflows within the company. Several teams within your business may face the same types of issues; rather than each team having to find its own solution, business process standardization allows teams across your organization to handle these situations in the same way. This reduces the amount of time needed to implement a solution, freeing employees’ time to work on more productive things. You can automate many processes within your company to further improve workflow, which can add to your profit margin. Companies in many industries turn to Fluix for assistance with automating their business process standardization.

What Is the Process Standardization Definition?

Business process standardization refers to creating company-wide standard procedures that improve operational performance, facilitate communication within the company, reduce errors and associated costs, eliminate unneeded work and sustain quality manufacturing operations. The goal of process standardization is to create consistency within an organization or framework.

What Are the Benefits of Standardization?

Business process standardization has many benefits, both to your bottom line and to your customers. Many companies automate processes with business process management, and process standardization is necessary for these strategies. Standardization also ensures your employee’s accountability in performing tasks. Failing to standardize means that all employees may handle an issue in their own way, and that can compromise accountability.

Easier for Employees

Teaching new and existing employees one way of doing things, regardless of where they are in your company, makes it easier for these people to adapt to new situations. Rather than having to learn a different methodology for several teams or occurrences, one standard process prevents a lot of downtime caused by searching for a solution.

Increased Productivity

You may have 10 separate teams that deal with the same types of issues, and every team handles those issues differently. Standardization analyzes all 10 ways of addressing the problem to identify the fastest, cheapest and most efficient method. It may combine elements from many of the individual teams’ processes. Once you implement the standardized solution, your company’s workflows, productivity and output should increase. You’ll need to plan your implementation to ensure that your employees understand the new processes and that they must use them. Using Fluix process standardization software helps mandate that your people follow the procedures you put into place. To keep your business on top of things, regularly re-evaluate your standardized processes. New ideas and information may point to an even better process.

Audits and Regulatory Compliance

Having one set procedure in place for various situations and issues eliminates guesswork and uncertainty. Some companies can face severe penalties for not adhering to strict guidelines, but a standardized process ensures that your employees follow those guidelines. Digital document processing keeps relevant documents in one place, making it easier to retrieve them in case of an audit or compliance inspection.

Better Customer Satisfaction

Say that a single customer calls your business three times and speaks to three different representatives. If your people give three different answers to the same question, that customer isn’t likely to have much confidence in your company. Standardized business processes allow your team to offer a consistent answer to a given question, which improves customer satisfaction.

What’s the Difference Between Business Process Standardization and Integration?

Business process standardization provides a uniform way to handle things within a single business process. For example, you may have dozens of customer service representatives who answer consumers’ questions about the life insurance policies that your company offers. Business process standardization gives every representative the same tool to use in answering those questions. Business process integration combines your software, processes and applications into a business process management platform designed to streamline your company’s overall operations. This reduces duplicate processes within your business.

What Is a Process Standardization Framework?

Before you can successfully integrate all of your business’s processes, you’ll need to first identify all of these processes. A framework for process standardization is a way to organize all of this information. It can show you where and how each process is used and how they relate to each other, allowing you to see an accurate depiction of your company’s overall effectiveness in handling specific situations.

Does Your Company Employ Remote Workers?

Business process standardization is especially beneficial to those with teams or individuals in the field. Automated workflows and digital document processing make it easier for these teams to stay productive while giving you instant access to their work. This can dramatically improve overall consistency and quality, along with letting you make informed, up-to-date decisions based on the data you receive. Features offered by Fluix that greatly assist remote workers include:

  • E-signing documents and automatic form filling
  • Storing and managing project documentation
  • Workflow automation
  • Data extraction and immediate notifications if something happens outside of operating thresholds or normal operations
  • Document history
  • Approvals
  • Geotags on images

Using the Fluix platform keeps all data in one place, making it easier to produce concrete records in the case of audits or compliance inspections.

What Does Fluix Do?

Started in 2014, Fluix has offices worldwide to assist customers globally. The company’s goal is to provide businesses with reliable, effective technology to increase productivity, save time and optimize company operations. To accomplish this, Fluix provides a workflow automation platform that is easy to use and doesn’t require any coding. Use Fluix to:

  • Automate routine tasks
  • Gather reliable data
  • Jump-start management of your workflow
  • Digitize document processing
  • Save labor time and costs

Fluix Stands Out From the Crowd

Although several business process automation platforms exist, Fluix stands apart from the crowd. Its features offer:

  • Immediate results
  • High-quality, real-time data
  • Expert consultants and support
  • Flexibility and scalability
  • Security and compliance
  • Good return on investment

In three easy steps, your can digitize your documents, automate your tasks and workflows and transform your company. Don’t trust an inferior business standardization platform with your company’s future; instead, use one that many businesses in multiple industries rely on. You can try the Fluix system for free for 14 days. Request more information by submitting the online form.

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