Commissioning Process Flowchart to Assure the Quality

To map a commissioning process, first of all you need to define the key players of your project. Commissioning processes can involve a large number of specialists, usually including Commissioning Lead, Site Managers, Supervisors, General contractors, Subcontractors, Project Managers, Design team, and Technicians.

The next step is to design a workflow where each member will have their own spot and can stay in-the-know in relation to their responsibilities. That’s where a commissioning software solution comes into play.

Let’s picture an example of the construction commissioning process mapped in Fluix Manager, Supervisors, Leads and Subcontractors.

1. The Site Lead performs tests on-site on the Asset, and fills out Quality Control Checklists in accordance with their responsibilities.
2. The Site Lead assigns Quality Control Checklists to the Subcontractors.
3. The Subcontractors finish the Quality Control Checklists. If there are any issues, the Subcontractor can attach photos, assign the items to a Site Lead, and track progress right from the Quality Control Checklist.
4. If no issues found, the checklists are signed off and archived in the cloud storage.

Once the teams and data are connected in a clear and transparent flow, it’s time to check what is under the hood and what actually drives the process. Here are the main components that Fluix commissioning software solution offers to ensure automation:

• Pre-defined documentation flow throughout the complete process that guarantees that no document falls between the chairs.
• Mobile digital forms that have a unified look, with the date in a specific format, barcode scanning, images added right from the device, eSignature in the right place, required fields, and other benefits of electronic forms.
• Offline access to documents and forms for remote teams, so that they can check manuals and fill in checklists on tablets directly on-site without connectivity and submit them to the office once the connectivity is back.
• Control functions for supervisors to follow the process in real time and make adjustments on-the-go.
• Access permissions based on the role and business needs of each member of the commissioning process, be it the project lead with access to all account settings, or a customer with view access to documents on the cloud storage.
• Secure cloud storage as a last waypoint in the route for the completed commissioning checklists and other forms. Fluix offers its own built-in cloud storage, as well as the option to integrate with popular services such as Google Drive, Dropbox, Box, Office 365, and other cloud storage providers.
• Data analysis capabilities. Fluix allows data analysts to work with the data extracted from completed mobile forms, and provides sites and managers with job results and points to improve upon.

Automation itself can’t be a goal, but rather a means to progressing toward higher levels of organization and efficiency. Here are some of the benefits that can be achieved by automating processes with the help of a software solution:

• Clear processes
  Transparent document and work flows across teams ensure operational efficiency and substantial time savings.
• Productive team
  No time spent re-writing due to typos or dirty, crumpled papers. Team members can concentrate on their core job, while paperwork takes minimum time and effort.
• Expected result
  Consistent data provided in a timely manner guarantees the commissioning process is performed according to the customer’s expectations.
• Happy customers
  Customers receive professional-looking standardized PDF reports and can access project documentation at any stage, without additional visits on-site or waiting around for updates.

In Fluix you can map pretty much any kind of process, from construction commissioning and equipment commissioning processes, to project commissioning, and others. Among the most popular are:

• Quality Control process: helps you to easily track and review issues.
• Punch List process: lets you initiate a punch list review process and improve visibility of overall project progress.
• Submittal process: makes it easy for you to create submittal packages, manage all documentation in a single library, and track the approval processes and statuses of submittal items.
• Asset & Equipment tracking process: streamlines management of project assets from the very beginning of the project lifecycle to its completion, which, in turn, improves handover.