Employee training tracking software

Before

Time-consuming, manual training process
Loss of paper training documents on remote sites
Limited control over training evaluation process

After

Reduced technician training time and deployment costs with corporate training software
Updated, secured data in real-time using customized digital logbooks and checklists
Accelerated approval and verification with e-Signatures

Background

Simple workflows with a huge impact

With highly demanding quality and safety requirements and high technical complexity of products, the world’s largest offshore wind turbine manufacturer, Siemens Gamesa, performs continuous upskilling of technicians through on-the-job training on offshore construction sites.

Challenges

Keeping data and team in sync

Siemens Gamesa, Offshore Construction employs nearly 1,000 technicians working offshore on different geographical locations and they faced huge challenges when upskilling and deploying technicians:

Time spent on training
With constant rotations of technicians and remote locations, managing training records on paper and Excel was time-consuming and challenging.

Data damage or loss
Technicians’ significant travel schedules increased the risk of losing necessary on-job training documentation.

Signatures verification
Getting all the required training checklists approved and signed by various parties was challenging.

Solution

Enabling more productive workflows

The renewable energy company was looking for a transparent, automated and lean onboarding software to replace the previous manual paper processes. Siemens Gamesa’s employee product training processes were optimized by implementing Fluix as an internal training management software:

Customized digital technician logbooks and new employee training checklists with an organized process to track progress of on-the-job training and upskilling. Each logbook consists of onsite task lists performed under the supervision of a trainer and must be signed off and approved by various parties on site and in the office.

Deployment readiness checklists of all mandatory requirements to be fulfilled and validated before going to site (e.g. inductions, personal protection expiration, valid work visa etc.). Technicians must confirm each requirement through employee training tracking software in order to get the final “go” to be allowed to travel to site.

“Thanks to our digital logbooks, we make sure that our technicians have all the needed competencies and that they have been approved by everyone involved in the process.”

Christian Munck Jørgensen,

Training Specialist

Results

Making more out of digitizing

Reduced training time

Reduced deployment costs

Improved deployment of technicians

Easy overview of the progression of each technician’s upskilling

Accelerated approval process

for technicians with training checklists & automated workflows, eliminated time-consuming, manual paper processes.

Secured data with real-time updates

and quick summary of technician’s progress on digital logbooks and checklists.

Validated verification process

with e-Signatures, ensures correct sign-off.

Quicker deployment process

and easier global rollout using Fluix.

“The platform is extremely user-friendly and we can quickly add new individuals to our training projects – and we receive excellent support from the Fluix team at any time.”