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How to configure Smartsheet integration in Fluix

Fluix is a web and mobile-based cloud platform that helps teams set up digital document management and workflow automation. In this integration, Fluix serves as an electronic data capture system.

Smartsheet is a web and mobile-based platform for project management, that enables teams and organizations to plan, automate, and manage projects and workflows in a centralized manner. It provides tools for project management, reporting, automation, and collaboration, allowing teams to streamline their work processes, track progress, and drive results.

What Fluix + Smartsheet integration does

Fluix and Smartsheet is a seamless integration that allows streamlined data management and efficient project tracking, ultimately leading to improved project outcomes.

After a team member fills out the form in the Fluix app, the relevant data is automatically transferred to the Smartsheet, making it accessible to everyone on the team for further use and processing. 

Note: Integration requires a Core account in Fluix and an account in Smartsheet. However, to try the integration, you can register free trial accounts in all tools.

Let’s look into how the data collection between Fluix and Smartsheet can be automated using a Share to Integrations feature while building a taskstream.

Step 1 – Create the repetitive process in Fluix 

Navigate to the Fluix admin portal, Taskstreams section, to create a new taskstream. Drag and drop a User task to the working area and configure it by adding fillable forms and assigning them to the team that will work on it on a regular basis. Make sure that you have added yourself to the group of users in order to test the setup later.

Step 2 – Connecting Fluix with Smartsheet

Drag and drop Share to submit action to the Taskstream chart and connect it with the task that your team will be working on.

Click on the Share to element, select Smartsheet from the list of available Integrations, and click Add an account button in order to add a new account. 

Upon redirecting to the Smartsheet authorization page, you may authorize your account by filling out the email address registered in your Smartsheet account or use an option to continue authorization with Google, Microsoft, and Apple accounts.

Step 3 – Configure the data extraction

In the Sheet field, select the table from your Smartsheet account where you would like to extract data from the submitted forms.

In the Columns field, you can Add Columns from your Smartsheet table and pre-configure which values will be added to under which columns by using dynamic values. To do so, click on the configuration icon to open a dynamic values configurator, and select the values from the list.

Confirm your action by clicking Save in the upper right corner of the sidebar.

Step 4 – Save and test the setup

Click Save&Publish in the upper right corner to save the taskstream. Open the user app on the mobile device, or click User App in the right corner of the admin portal. Navigate to the task that you configured, fill in the form, and finish the task.

Once the task is finished, the data from the form will appear in the new line of the respective Sheet according to the configuration of the dynamic value pre-configured in the Taskstream. Here is an example of the line added to the Smartsheet table below.

In case you have any questions or difficulties with setup, contact our support at support@fluix.io and we’ll be happy to help you. 

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