No matter the size or spread of your business, you depend on many systems or processes that are intentional, repeatable and arranged to complete one or more activities that are a crucial part of the way you do business. Such a system or process is typically referred to as a workflow. It represents just one of the many operational sequences of an individual, an organization or mechanisms that complete the essential tasks needed to get the job done. The approval process is one such workflow key to many businesses.
Whether you’re responsible for the design and development of a computer hardware component or the handling of claims for an insurance company, your operation involves the execution of one or more workflows that produce the work that makes up your business. Imagine being the project manager for a construction company. You know that your project requires inspection and approval of the various phases of construction. This business approval process could be thought of as a project approval workflow. The elements of this type of workflow include the following:
This approval cycle is a critical workflow, and its successful, orderly completion is essential for the project manager to deliver a completed construction project.
Let’s look at the approval process workflow previously discussed. In a traditional approval management system, this process may require the input and signoff from multiple persons:
In this scenario, a record keeper or document control manager may officially record completion of the process, making this also a document approval process workflow. As part of the project record and to verify compliance on the part of the project manager, any forms or documents associated with this workflow may be called up as part of a bigger workflow associated with closing out the project.
More on the Topic: How to create a Document Approval Process
Let’s suppose that this business approval process example has to be done multiple times over the duration of the construction project. Suppose the workflow has to be completed on a weekly basis to make sure the contractor gets paid for the items installed each month. Given a multi-year buildout, there would be a considerable number of documents created over the life of the project, with each document associated with multiple repeated approvals. The issues with a manual approval management system become apparent:
Ideally, we would see improved job performance with an automated, software-based process that circumvents the problems of a manual approach. A digital approval workflow brings these advantages:
Fluix is an approval workflow system that brings you and your team a customizable, flexible and scalable approval workflow solutionS. When it comes to keeping your operations running smoothly and efficiently, you can build and automate workflow processes that are tailored to your unique business needs among multiple teams.
Fluix allows you to move from a manual, hardcopy-based process to a 100% electronic, cloud-based platform that is lightweight and does not require special equipment, coding knowledge or special operating systems. Boost every business approval process with the Fluix system, which is fully compatible with tablets and other mobile devices for rapid deployment without the trouble of a steep learning curve.
Build and develop your own workflow templates for a superior approval management system. Start out with a free, no-obligation, 14-day trial to experience a better way of doing business with Fluix today.
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