Keeping Track of Items
A responsible project manager maintains a log or running list of all submittals and their statuses. This is an essential part of the construction submittal process, as you can compare this list against contract items as a metric of your project progress.
Let’s suppose you sent the engineer some concrete mix designs a week ago and you haven’t received a response. The submittal log lets you know which ones are still open, prompting you to reach out to a reviewer for an update on the status. This is another type of construction submittal form, but one that helps you keep track of your items. A delay in approval of an item could cause a delay in subsequent ordering and delivery, leading to a project delay that would have financial implications for you, your company and the client.
You can expect such a log to include some of the same information in a submittal form, but in a tabular format:
- Name of item
- Submittal number
- Date sent
- Current status: open, closed, approved, approved with conditions, rejected, revise and resubmit
- Responsibility
- Ball in court, or who is responsible for the latest status of the submission, including the contractor, reviewer or another party who may have to sign off; in some cases this could include client staff or some other key stakeholder