Only a few years ago, municipalities used to print so much paper that they would need to lease industrial scale equipment, and spend hours on sorting and distributing literally tons of documents. This resulted in extensive overhead and waste:
Each municipality is allocated a dedicated Fluix account with a powerful administration portal to manage end users, connect document repositories, and deliver meeting materials. Council members only see the content they are entitled to, a few seconds after it is published by administration staff:
Thousands of council members in over a hundred of municipalities are relying on instant and automatic document delivery via Fluix. Most of them did not even have to be trained to start using the app, making the rollout quick and smooth.
IT departments are now heavily involved, taking the technical aspect of distribution off the secretaries’ shoulders, who can finally focus on their core job of preparing the information. Everybody can login to Fluix to perform their job, be it system maintenance, content management, or operations reporting.
The overall impact of switching to electronic document distribution turned out to be drastic. In fact, somewhere there is a forest, the size of tens of football fields, that still grows only because municipalities decided to go paperless. This is how many trees they are saving with Fluix – annually.
"The savings were not the only value for us, we reduced errors, increased efficiency and can audit if documents were accessed and read prior to important meetings."