We all use our John Hancock from time to time, but over the years we use them less and less on paper and more often sign digitally. Whether your paying with a credit card at the grocery store or purchasing a item at a local store, you’ve probably noticed that signatures are now being collected on iPads. And with the advent of Square and tablets, it’s likely that the days of signing on a piece of paper are numbered.
E-signatures are not only simple for signers (they aren’t really doing anything different) but are a godsend for businesses. E-signatures make the transition to digital documents easy, but they also bring a ROI on efficiency and security.
To find out more, eWeek has a great slides show on facts about eSignatures: 10 Facts About E-Signatures in Today’s Any Time, Any Place World. How many of these did you already know?
- E-signature ROI is more than paper savings. This might be a bit of a “duh” moment, but it’s worth noting that the ROI comes from more than just not having to buy paper, but from the time your employees are getting back from increased efficiency.
- Strong evidence keeps you out of court. E-signatures can help provide document evidence and process evidence. Document evidence provides validation regarding what was signed and most often comes in the form of digital certificates (these certificates seal a document once signed). Process evidence helps forensic experts determine if a signature is real or a forgery through biometric encryption keys (which store information on pen path and speed, all of which are unique to the signer).
- Having access to evidence. Make sure that you have ready access to e-signature information by having it embedded directly into the document.
- Take smalls steps toward a big goal. When it comes to implementation, don’t feel like you have to do everything all at once – focus on one process first.
- Deployment flexibility is an organization’s best friend. Trying to figure out whether you should go on-premise or SaaS? Take into account process volume, project timeline and available resources.
- Selecting your vendor carefully will pay off. Look for vendors who have worked with companies in your industry so that they better understand your use case and needs.
- Signer experience is everything. The easier it is, the more people who will adopt it!
- E-signing has gone mobile. Anywhere, anytime is critical when it comes to getting signatures. Not being able to sign on any device is the same as being caught without a pen!
- E-signature adoption is widespread. Many companies, including security-conscious, regulated industries are bringing e-signatures into the workplace.
- Crowdsourcing e-signature technology works. Check out platforms that use third-parties, like LinkedIn, to validate a person’s identity. Definitely a nice to have!