10 Facts About E-Signatures

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10 Facts About E-Signatures

We all use our John Hancock from time to time, but over the years we use them less and less on paper and more often sign digitally. Whether your paying with a credit card at the grocery store or purchasing a item at a local store, you’ve probably noticed that signatures are now being collected on iPads. And with the advent of Square and tablets, it’s likely that the days of signing on a piece of paper are numbered.

E-signatures are not only simple for signers (they aren’t really doing anything different) but are a godsend for businesses. E-signatures make the transition to digital documents easy, but they also bring a ROI on efficiency and security.

To find out more, eWeek has a great slides show on facts about eSignatures: 10 Facts About E-Signatures in Today’s Any Time, Any Place World. How many of these did you already know?

  1. E-signature ROI is more than paper savings. This might be a bit of a “duh” moment, but it’s worth noting that the ROI comes from more than just not having to buy paper, but from the time your employees are getting back from increased efficiency.
  1. Strong evidence keeps you out of court. E-signatures can help provide document evidence and process evidence. Document evidence provides validation regarding what was signed and most often comes in the form of digital certificates (these certificates seal a document once signed). Process evidence helps forensic experts determine if a signature is real or a forgery through biometric encryption keys (which store information on pen path and speed, all of which are unique to the signer).
  1. Having access to evidence. Make sure that you have ready access to e-signature information by having it embedded directly into the document.
  1. Take smalls steps toward a big goal. When it comes to implementation, don’t feel like you have to do everything all at once – focus on one process first.
  1. Deployment flexibility is an organization’s best friend. Trying to figure out whether you should go on-premise or SaaS? Take into account process volume, project timeline and available resources.
  1. Selecting your vendor carefully will pay off. Look for vendors who have worked with companies in your industry so that they better understand your use case and needs.
  1. Signer experience is everything. The easier it is, the more people who will adopt it!
  1. E-signing has gone mobile. Anywhere, anytime is critical when it comes to getting signatures. Not being able to sign on any device is the same as being caught without a pen!
  1. E-signature adoption is widespread. Many companies, including security-conscious, regulated industries are bringing e-signatures into the workplace.
  1. Crowdsourcing e-signature technology works. Check out platforms that use third-parties, like LinkedIn, to validate a person’s identity. Definitely a nice to have!